What is the Register of Contractors?
The Register of Contractors (RoC) is a macro risk management tool to support clients to better procure for infrastructure. It applies to all contractors wishing to do work in the public sector.
The RoC categorizes and grades contractors according to financial and works capability to carry out construction projects. Grades range from 1 to 9.
The Construction Industry Development (CID) Regulations of 2004, as amended, bind public sector clients to only award construction contracts to cidb registered contractors.
Who must register?
Any contractor can register on the cidb RoC.
Subcontractors do not yet need to register.
Joint ventures (JV) do not need to register. All partners to a JV must however, must be individually registered in their own right. Their combined grading may be determined using the cidb Joint Venture Calculator
Home builders are regulated by the National Home Building Council (NHBRC). They are therefore exempted from the Register of Contractors.
Labour only contractors are exempted from registration with the cidb.
How to register
To register, contractors must select and complete either the Grade 1 or Grade 2 to 9 application form as applicable. The contractor may only carry out work in the class of works they are registered in, and up to the maximum value of work permissible in their registered grading level. Each class of works must therefore be individually and separately applied for.
A contractor may be awarded work one level above the registered grading on condition that their registration classifies them as Potentially Emerging (PE), and that the client meets regulatory requirements to make a PE based appointment.
Please note that there are different requirements for track record and financial capability at different grades and classes of works. These requirements are listed in detail in the application form and contractors must study them carefully. An application must meet both the requirements for completeness as well as for compliance to satisfy the grading assessment criteria.
All the nine cidb Provincial Offices offer free help desk support to contractors. Contractors may also contact the cidb Call Centre during working hours from 08h00 to 16h30 Monday to Friday. Please note that the Call Centre is closed after hours, on weekends and during holidays.
How do I know which grade(s) to apply for?
Contractors may enlist the help of the cidb Grading Calculator to estimate more realistically which grading they may potentially qualify for. The cidb will however assess and determine a grade based on the strength of the application as well as the supporting documentation submitted.
A grade denotes maximum value of a contract the contractor is deemed capable of performing within a particular class of works. When applying for registration the contractor must indicate not only the grading level applied for, but also the class (or classes) of works they wish to register for.
Maximum value of contracts in the different grades:
How long does it take to get registered?
By law the cidb must take no more than 21 working days to process a registration application for Grades 2 to 9. This period only applies to applications that are complete and comply with all the registration requirements for the grade being applied for. 'Complete' means that the contractor has furnished the cidb with all documents required to process an application, as well as proof that the applicable fees have been paid. An application is compliant when it meets all the documentary requirements to qualify for assessment in the grade that the contractor is applying for.
Where an application is non-compliant the law allows the cidb to give the contractor a maximum of 60 days to furnish the outstanding documentation. If the contractor fails to supply the required information within the 60 day grace period the cidb will proceed to assess the application and assign a grade on the basis of the information at its disposal.
The 21 working days are calculated from the date on which the cidb received the outstanding documentation, not the date on which the application was originally received.
The above application timeframes apply also to renewal of registration and upgrades. It is therefore important to keep these turnaround periods in mind when applying for renewal and upgrades.
Grade 1 applications take 48 hours to process and for registration to reflect on the cidb website.
Avoid delays when renewing your application:
The right time to renew your application is always three to four months before expiry. It is never advisable to apply for renewal at the last minute.
The validity period for registration is three years from the date of registration. The cidb will always send a renewal reminder to the contractor by post and via e.mail three months before the expiry date. Always advise the cidb of any changes to your contact details to ensure that communication reaches you safely and timeously.
How do I track the status of my application?
Click here to track your application status.
Please note that the cidb no longer issues printed certificates of registration. Verification of registration is on-line and clients and the public must refer to the list of registered contractors on this website.
Who do I contact if I have a query regarding my application?
In case of a query, complaint or a compliment send us an e.mail to email@example.com. You can also give us a call on 086 100 2432.
Fraud is a reality:
Don't fall foul of corruption. cidb employees are employed to provide a registration process that is smooth, efficient and timely. Do not attempt to bribe staff for any service or favour. Remember integrity in life and in business goes a long way!
It is not illegal to use a third party to assist with registration. Beware of unscrupulous agents with promises that are too good to be true. Falsifying information to manipulate grading is illegal. As the applicant the contractor, not the agent, is accountable and liable for any misrepresentation to the cidb.
Benefits of registration:
The Register of Contractors helps policy makers to objectively assess the extent of empowerment and transformation in the industry. This includes transformation of ownership of companies, access to work opportunities by the emerging sector, as well as growth and sustainability of companies owned by historically disadvantaged groups. This information facilitates informed policy decisions. It also directs focus to appropriate development interventions
Grading helps contractors to benchmark themselves against peers. Individual contractors are also better able to market their capabilities and to position themselves appropriately in the market.
Ultimately registration helps the country and the industry to appreciate the capacity and capability available to deliver infrastructure in order to meet SA's social and economic goals. The Register of Contractors reflects the nature, size and geographic distribution of contractors.
Application Form: Grade 1
Application Form: Grade 2 - 9
3 Year Renewal Application Form
Mistakes that can render your financials non-compliant:
1. Failing to provide details of your accounting officer as required in Section D of the application form. Don't ignore Section D. It is very important to complete.
2. Providing the wrong accounting officer's details. Section D requires details of the accounting officer who compiled your financial statements. This is the only relevant accounting officer whose details are required in Section D. Any other person's details will render your application non-compliant.
3. Using a tax practitioner to compile your financial statements. Only use an accounting officer who is registered with a recognised accounting body. 4. Using an accounting officer who is not in good standing with the accounting body that they are registered with. If your accounting officer is not in good standing with their registered accounting body your application will be deemed non-compliant.
5. Failing to compile financial statements in terms of the IFRS (Internationally Financial Reporting Standards) or IFRS for SMEs. Don't let your accounting officer sell you short when compiling your financial statements
6. Submitting draft financial statements or management accounts. These are not accepted by the cidb.
7. Failing to provide documents that support your financial statements if they are not audited. If your financial statements are not audited provide the cidb with copies of either 12 months bank statements, or with Vat returns (Vat 201s and Vat statement of account) as supporting documents.
8. Submitting bank statements or Vat returns for the wrong financial year. The correct financial year is the highest turnover of the two years preceding your application for registration. Anything outside that period is irrelevant and will render application non-compliant.
9. Submitting incomplete bank statements or Vat returns. Don't choose to hand in some and to omit other pages of the statement. All the pages of the statement must be submitted. Half or partial statement will render your application non-compliant. 10. Submitting bank statements without a bank stamp.
11. Submitting financial statements that do not account for tax. 12. Failing to make sure that your accounting officer transfers figures correctly in the financial statements.
These simple do's below can ensure that your track record is compliant:
13. If you submit a bank statement to prove that you were paid for a project, make sure that payments on the bank statement match the amounts in the invoices you submit to us. Mark these payments clearly in the bank statement. Don't shade them. Shading makes them dark and hard to read. Illegible statements are consider using the language that contractors understand like non-compliant.14. Are you using a track record you acquired as a subcontractor? Please provide the cidb with a copy of your subcontracting agreement. Without the subcontracting agreement your track record may be consider using the language that contractors understand like non-compliant.
15. Are you using a track record you acquired in a joint venture? Please provide the cidb with a copy of your joint venture agreement. 16. If you are applying for different classes of works using the same project, please provide the bill of quantities showing the breakdown of the classes of works involved.
17. Track record must be on the client's letterhead not your company's letterhead.
For more information visit the cidb website, www.cidb.org.za or contact our call centre on 086 100 2432.
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