MODULE 4: PROJECT DELIVERY
Templates
Document Number and Format Document Title Synopsis Version

4T01

Project Steering Committee Mandate

To provide standard terms of reference for a project steering committee within a community based project where the community is represented within the project.

4-0

4T02

Project steering Committee empowerment checklist

Provides a checklist of the necessary actions which need to take place for the empowerment of the community steering committee within a community based project

4-0

4T03

Site handover Meeting Minutes and Checklist

Provides a generic format to facilitate the handing over of a site to a contractor and the taking of minutes for the site hand over meeting

4-0

4T04

Minutes of site meeting

Provides a generic format to facilitate the running of site meetings and taking of minutes.

4-0

4T05

Monitoring Participation goals

To facilitate the monitoring of specific contract participation goals in terms of the various parts of SANS 1914

4-0

4T06

Payment certificate

Provides a generic format for the certification of claims for payment

4-0

4T07

Practical completion certificate

Provides the generic formats for the issuing of a practical completion certificate in terms of the NEC, FIDIC, JBCC & GCC contacts

4-0

4T08

Final completion certificate

Provides the generic formats for the issuing of a final completion certificate in terms of the NEC, FIDIC, JBCC & GCC contacts

4-0

4T09

Project completion report

Provides a generic format to facilitate reporting on the completion of a project.

4-0

4T10

Site Instruction Pro forma

Provides a generic format to facilitate issuing of site instructions to the contractor

4-0

4T11

Variation Order

Provides a generic format to facilitate issuing of variation orders to the contractor documenting compensation events

4-0

4T12

Project Feasibility Study Guideline

Provides a guideline and outline for project feasibility studies for major projects

4-0

4T13

Site Suitability Assessment

Outline for a typical site suitability assessment forming part of the project feasibility assessment

4-0

4T14

Contractor Monthly Report

Provides a template for a typical contractors employment report which indicates how many people have been employed, gender make up, amount paid to community workers

4-0

4T15

Project Employment Completion Report

Template for project completion report which reports employment created within the project

4-0

4T16

Project Execution Plan

Provides a checklist for a project execution plan i.e. plan of how the project will be planned, designed and implemented

4-0

4T17

Terms of Reference for Project Management

Provided typical Terms of Reference for the work to be carried out by the project manager – see also supporting guidelines

4.0

4T18

Document Control Sheet

Provides a template for the control of documents and management of drawing revisions issued to the project

4-0

4T19

Monthly Cost Report

Provides the typical detailed monthly cost report which should accompany the monthly progress report

4-0